Updated: 18 September 2026
Who handles your data?
Champion's Academy RDC organises the processing of information about visitors, prospective members, members, legal representatives and emergency contacts. The manager (Gérant) is Danyo Ilunga. Questions or requests: contact@championsacademyrdc.com, +243 859 222 000, Avenue Kasa-Vubu 26075, Kinshasa, RDC. This policy covers the public website, member portal, administration and registration and scanning stations.
The main framework is the Digital Code of the Democratic Republic of the Congo. Selecting another language does not change the country where training services are provided.
Information processed
An enquiry contains your name, phone, email if supplied and request. Member records include first name, middle name or postnom where applicable, last name, birth date, address, city, country, phone, email, emergency contact and a minor’s legal representative details. Sex may be left unspecified. A card photo is optional and can be replaced or removed.
We also record your member number, memberships, invoices, payments and references, staff requests, bookings, attendance, cart, orders and digital-product access rights. Technical information such as IP addresses, login events and security logs supports operation and abuse prevention. Staff cannot read passwords.
Registration forms do not request identity-document copies, fingerprints or medical records. Do not send health documents in ordinary requests. The nutrition calculator works in your browser without sending your measurements to the academy.
Why information is used
Information needed for registration, bookings, entry checks, orders and payment tracking supports the services you request. Accounting documents meet legal obligations. Security checks protect accounts and prevent fraud.
Required fields support member administration and emergencies; missing information may prevent completion of registration. Having no photo or refusing advertising does not by itself prevent membership. Accepting membership terms is not general permission for marketing or publication of your image.
Card, photo and scanner
Your QR code contains a temporary token used to check entry rights. The scanner processes camera images on the tablet to read the code; the scanning software does not record or transmit video footage. The server receives the scanned code and records the check result or attendance. It does not use facial recognition or fingerprints.
Your name, photo and information needed for verification may be visible at reception or on the station during a check. Automatic refusal is based on membership status, access rights or code validity; you can request human review at reception. Your card photo is not a public publication.
Staff and service providers
Staff permissions depend on their duties. Authorised staff manage records, payments and orders; coaches receive information needed for their sessions. Station system accounts are restricted to registration or scanning.
Vercel hosts the website and server functions; Supabase provides authentication, database and private storage; Hostinger provides email and some domain and media services; Sanity serves public editorial content. Necessary information may also be shared with emergency contacts, emergency services, professional advisers or competent authorities as appropriate and lawful. We do not sell member data.
Some providers use infrastructure outside the DRC. Transfers are subject to Digital Code requirements, including applicable formalities and authorisations; a provider contract alone does not replace them. You may ask management for details of recipients, processing locations and applicable safeguards.
How long is information kept?
Records are kept during the relationship with the academy and afterwards for accounting obligations, complaints and continuing rights such as access to paid digital products. Information no longer needed for these purposes must be deleted or anonymised; possible future re-registration is not a reason for indefinite retention.
Periods depend on the category: accounting records follow legal periods, correspondence covers a request and its follow-up, and attendance and logs follow access-control or security needs. Staff review deletion requests; legally required records are not automatically erased. We explain what must be retained and why. Cookie durations are described separately. No automatic fixed-date deletion of member records is announced.
Minors and emergency contacts
A legal representative participates in registration for anyone under 18 and can exercise rights concerning their records. Collection is limited to activity needs; promotional communications or image publication require appropriate separate permission.
Inform your nominated emergency contact and share this policy. You provide their name and phone for safety purposes; this does not subscribe them to advertising.
Messages, cookies and choices
Messages about an enquiry, account security, booking or payment are service communications. Promotional campaigns require a separate choice; you may withdraw permission by writing to contact@championsacademyrdc.com.
The current website does not enable advertising or audience-analytics tools. Necessary cookies and storage are described on the Cookies page. Links to social networks and other sites lead to services with their own practices.
Your rights and requests
You may request access, correction or erasure, object to processing, request restriction or portability where applicable, and withdraw optional consent. Write to contact@championsacademyrdc.com or contact reception. Give enough information to locate your record, never your password. Proportionate identity checks may be needed.
Requests are free. The Code provides a response within 30 days, with a possible reasoned 60-day extension notified within the initial period. Required retention or refusal must be explained. You may contact the competent data-protection authority or a court without giving up those remedies.
Security and changes
Private portals use secure connections, protected sessions and controlled access rights. Report lost access or suspected misuse promptly to contact@championsacademyrdc.com. Sign out after using a member account on a shared device.
This policy is dated 18 September 2026. Any new use requiring your permission will be presented separately; continuing to browse does not provide that permission.
Academy contact
Champion's Academy RDC · Danyo Ilunga, Gérant
Avenue Kasa-Vubu 26075, Kinshasa, RDC